Special Events Permit
If you are planning to host a special event in the County of Brant, a completed Special Event Application is required. This page provides detailed information on the application process, requirements, and resources to support you every step of the way.
On this page:
How to Apply
Thank you for your interest in hosting a special event in the County of Brant.
Before submitting a Special Event Application, please review our Special Event Manual (PDF). This manual provides important information about requirements, policies, and procedures that may apply to your event.
To begin the application process, complete the Online Special Event Application and submit it along with proof of insurance. Applications will not be accepted without both a signed form and valid insurance documentation. Final approval is subject to review by the County of Brant Special Event Advisory Team.
Special Event Online Application
What You Need to Know
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Dedicated Support: The Special Events Coordinator will be your primary contact and will guide you through the entire application process.
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Additional Permits: Depending on your event, you may be required to obtain extra approvals such as:
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Building permits (example for large tents)
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By-law exemptions (example for noise or refreshment sales)
All required permits must be secured before your application can be approved.
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Coordination Meetings: The Special Event Advisory Team (S.E.A.T.) may request one or more coordination meetings prior to your event to ensure all requirements are met.
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Application Timeline: Completed applications must be submitted at least 90 days before your event date to allow sufficient time for review and approval.
Special Event Application Fees
The County of Brant’s special event application fees vary depending on the type and expected attendance of the event. The table below outlines the current fees for each category of special event. All fees are subject to change, and the Harmonized Sales Tax (HST) is additional where applicable.
| Type of event | Expected Attendance | Cost |
|---|---|---|
| Bicycle / Triathlon Event | $150.00 + HST | |
| Fundraising Event hosted by a Registered not-for-profit organization | FREE | |
| Special Event | 0 to 500 | $75.00 + HST |
| Special Event | 500 to 1500 | $125.00 + HST |
| Special Event | 1500 + | $150.00 + HST |
Promote your event
The County of Brant Tourism team is pleased to support event organizers with free promotional opportunities. Visit our Special Events webpage to learn how you can promote your event at no cost.
Special Events Application Team (SEAT) Review Information
| What is SEAT? |
| The main goals of SEAT are to ensure public safety, convenience, and proper course of the events taking place in the County of Brant. In addition, SEAT mandate includes interdepartmental communication for event purposes, single point of contact for event organizers, and support events in the community.
SEAT stands for Special Event Advisory Team. The team consists of 13 of County of Brant Departments:
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| When is SEAT triggered? |
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| Twelve Steps in SEAT process: |
| Step 1: Contact Special Events and Filming Coordinator if unsure you need to submit a SEAT application.
Step 2: Submit SEAT application and initial documents. We also ask for a certificate of insurance, however, many insurance companies do not issue a certificate of insurance earlier than 30 days before the event. It is okay to submit your insurance 30 days before the event. Step 3: The event application is received by the Special Event and Filming Coordinator and the Applicant is notified their application has been received. Please expect to hear back from the special events and filming coordinator within 2 weeks of submitting your application. Step 4: The application is assigned an application number, reviewed for critical information and forwarded to SEAT. Special event and filming coordinator may request additional documents, applications, licenses, permits. You will receive a list of additional requirements based on the application submitted. Step 5: The application is reviewed by the SEAT Committee. Should SEAT need to meet with event organizers, a committee meeting will take place. Step 6: If a member of the committee has an issue, it is sent to the SE and F Coordinator and shared with organizer. Once an answer is given, it is shared with the group. Step 7: Each individual member “signs off” on the application if they have no issues and when the necessary documentation and applications are submitted. Step 8: Once all departments have signed off, the event is “approved”, and a letter is sent to the organizer. (If the event is denied, organizer is notified). Step 9: Let businesses and residents know about your event if required Step 10: Pay the fees. You will receive an invoice for SEAT permit. Additional licenses, applications or rentals are paid separately. Step 11: If any road closures are needed, they are shared with service providers. Public notice is issued. Step 12: The Event takes place, any issues or feedback are collected and shared at the next SEAT meeting |
| Insurance Requirements: |
| A Valid Certificate of Insurance naming the ‘Event Organizer” listed on application as the “named insured”, and evidencing liability insurance coverage for all activities listed in application, issued by an insurer licensed to do business in Ontario, with limits of not less than:
$2,000,000.00 per occurrence; OR $5.000,000.00 per occurrence if your event includes any of the following activities:
And naming “The Corporation of the County of Brant” as an additional insured with respect to any liability arising from your event. Address: The Corporation of the County of Brant, 26 Park Ave, Burford, Ontario, N0E 1A0. |
| Additional Permits and Licenses that might be needed: |
90 Days Out
Minimum 30 Days Out
Minimum 2 Weeks Out
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| Potential Special Events Related Fees |
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Useful Links and Resources |
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